Don’t Wait ‘til the Last Minute to Plan Your Move!

Don’t Wait ‘til the Last Minute to Plan Your Move!

Ooh nothing irks me more than people who wait until the last minute to do anything…I should know, I do it all the time! Yep, I am the  Queen of Procrastinators…just ask my mom she’ll confirm it. Now I know you’re thinking “well, sometimes things happen” and I would agree wholeheartedly with that. There’s a difference though between last minutes changes due to unforeseen circumstances out of your control….and putting stuff off because of poor planning. Luckily I’m here to teach you how to plan your move!

Unforeseen Vs. Poor Planning

How do you know the difference between “unforeseen” and “poor planning”? Well, that’s kinda easy. Unforeseen – your boss calls you in and tells you that you’ve just been promoted to head the new office in New York…you  need to report there on Monday, and it’s only Friday! Lack of Planning – You’ve known for three months about the move and you wait until Friday to schedule a mover to deliver your household on Monday. Are ya picking up what I’m laying down? If you know about it well in advance, plan for it well in advance. I promise, it makes everyone’s lives much easier when you plan your move.

Here is a pretty simple guideline to follow for a successful move. As we know, the very first thing to do is schedule your onsite visit with the Move Coordinator (cannot stress that enough) as soon as you know you need to move. They can customize your move to suit your needs (and your budget) and ensure that you get the move date you need. The rest of this is just 4 simple steps:

4 WEEKS before your move:

  • Make a Moving Binder to keep track of all of your moving documents, receipts and inventory of all items you will be moving.
  • If you’re moving out of the area, have Dr.’s and dentist offices forward your records to the new offices. It’s a good idea to get copies for your own records as well.
  • Go through your stuff, decide what you want to keep and what should be sold or donated or thrown out
  • Notify the utilities of your move and schedule turn off/on dates at both old/new addresses
  • If you have children, you’ll need to let the old/new schools know that said child/children are moving.

2 – 3 WEEKS:

  • Now this one is super important, so really pay attention to this: Make a list of all the important names, phone numbers and addresses and keep them in you Move Binder. Most of us have our whole entire world entered into our cell phones or tablets…but they can get lost, broken or batteries will die during a move. Have this information on paper as backup in case you can’t find the box your charger is packed in!
  • File change of address form with the Post Office or use a service like Updater to do it for you
  • Begin packing the items you use the least (like your photo albums, hula hoops, etc)
  • Request time off from work so you can be available on moving day.
  • Decide which items you’ll be packing and which items you’d like the movers to pack
  • Purchase all the packing supplies you will need: boxes, bubble wrap, packing tape, and labels.
  • Discontinue services like Trash and Lawn care, security systems and so on.
  • If you’re moving a considerable distance (like out of state), make sure to finalize how you’re going to get there (and no, you can’t ride in the truck with the mover)
  • If you have a safety deposit box, you may want to transfer the contents to a bank branch near your new address. Also might want to let the bank know your new address.
  • Arrange for the proper servicing of appliance at both origin and destination


  • Make arrangements to transfer cable/internet services from origin to destination addresses
  • Determine which items you will be taking with (i.e. jewelry, personal documents etc.). Get them packed and set aside in a designated area. And don’t forget them!
  • Use up any frozen or perishable foods
  • Pack a “First Night” box with everything you’ll need for night 1 in your new home.
  • Refill all your prescriptions
  • Set aside things like maps, games, medicines and anything else you can think of that you will be taking along with you in the car.

1 DAY before:

  • Pack the things you will need as you arrive at your new home. If you’re driving to the new home, put it in your car. Otherwise have the mover load it last on the truck so it’s first to come off at destination.
  • If you’ve elected to have the movers pack for you, this is when they will be there to do so.
  • Defrost, clean and dry out your freezer(s) or refrigerator.

Moving Day:

  • Be at the current address when the movers arrive and throughout the loading of your shipment. If you’re not able to be present (I think you forgot to finish this sentence?)
  • Check the conditions of your things as they are inventoried and loaded
  • Do a final tour of the home/property to make sure you aren’t leaving anything behind
  • Sign the Bill of Lading; confirm the new address and phone number are correct.
  • Turn off all the switches and lock the doors when you leave.

Pretty simple right? So now that I’ve spelled it out for you to plan your move, you won’t wait until the very last minute to call asking if movers can be at your house in 15 minutes…to move your stuff…right?  Keep in mind, just as you have a lot of things to schedule just to move your one household, we also have a lot of scheduling to accommodate moving several households every day, 6 days a week. Whew! But you can do it, I’m super confident that if you follow the steps outlined above to plan your move, it will go smoothly.


Stephanie Armato
Customer Service Representative

After moving across the country (twice) with her two favorite horses, Stephanie has experienced first-hand what every single one of our customers goes through. Her passion for helping people for the past 16 years as a customer service representative has led her to delve into the world of writing informative blogs to help our customers during the moving process. If you have questions for Stephanie, please feel free to add a comment below!

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